AI built for Government Contractors.
Replace disconnected CRM, project accounting, timekeeping, purchasing, spreadsheets, and custom workflows with one AI that connects contract delivery to DCAA-ready controls, billing, and financial reporting.
Common Industry Challenges
Compliance is built into daily operations. Timekeeping, approvals, project accounting, purchasing, and audit trails have to support requirements that commercial businesses may not face.
Different contracts, projects, funding structures, billing methods, labor categories, and cost requirements make accurate project accounting essential.
Employee time is often one of the most important inputs into project cost, billing, and compliance.
Projects, employee time, expenses, purchasing, vendor activity, invoicing, and the general ledger cannot live as unrelated processes.
Time cards, expenses, employee requisitions, purchasing, and other transactions may require hierarchical approvals and a clear audit trail.
Processes that worked with a small team become difficult to control as contracts, employees, projects, and reporting requirements multiply.
Government customers, prime contractors, contract types, and internal policies often require data and processes that generic software does not handle cleanly.
How Zablen solves these problems
Connect project activity to the general ledger
Bring projects, employee time, expenses, purchasing, billing, and accounting together in one platform.
Use DCAA-compliant time card controls and hierarchical approvals rather than treating timekeeping as a separate administrative system.
Apply approval workflows, permissions, audit trails, and locked posted transactions across operational and financial processes.
Use reporting, KPIs, and AI to analyze labor, expenses, purchasing, billing, receivables, and financial performance by project or contract.
Create custom fields, tables, forms, automations, scripts, and AI skills around unique contract, customer, or internal requirements.
Because operational and financial activity lives together, teams spend less time moving and reconciling information between project, timekeeping, purchasing, and accounting applications.
Zablen’s AI can analyze and perform work across sales, operations, projects, and finance while respecting the platform’s permissions and controls.
Example AI
Conversations
Relevant Zablen Capabilities
Connect projects to labor, expenses, purchasing, billing, revenue, and financial results.
Support controlled employee timekeeping with hierarchical approvals and processes designed for government contracting environments.
Capture employee expenses with approval workflows and direct connections to projects and accounting.
Manage employee requisitions through configurable approval processes.
Manage vendors, purchase orders, approvals, receipts, vendor bills, credit memos, and payments.
Create customer invoices, apply payments, monitor receivables, and manage collections.
Run accrual-based accounting with general ledger, journal entries, period controls, financial statements, multi-currency, fixed assets, and locked posted transactions.
Use role-based permission sets, granular access controls, multi-level approvals, full audit trails, multi-tenant isolation, and immutable posted records.
Build reports, dashboards, KPIs, calculated metrics, and drill-down analysis across project, operational, and financial information.
Create custom fields, data tables, forms, automations, scripts, triggers, and AI skills for contract-specific and company-specific requirements.
Sub-Industry Deep Dives
Professional & Technical Services Contractors
Managing labor-intensive contracts where employee time drives project cost
Tracking project budgets, labor, expenses, and billing together
Maintaining controlled timekeeping and approval processes
Supporting different contract and customer requirements
Understanding project profitability and unbilled activity
Bring employee time, expenses, project activity, billing, and accounting together.
Use time card controls, hierarchical approvals, permissions, and audit trails across operational and financial activity.
Create custom fields, tables, forms, and AI skills for information unique to customers, contracts, or internal policies.
Analyze labor, expenses, billing, receivables, and financial results using connected project data.
Zablen’s AI can analyze and perform work across sales, operations, projects, and finance while respecting the platform’s permissions and controls.
Defense Contractors
Maintaining strong controls across projects, purchasing, timekeeping, and accounting
Managing complex contract and customer requirements
Tracking labor and vendor costs accurately by project
Maintaining auditability as the organization grows
Controlling access to operational and financial information
Use role-based permissions, approvals, audit trails, and immutable posted records throughout the platform.
Bring project activity, labor, expenses, purchasing, billing, and financial reporting together.
Add contract-specific data, forms, automations, and AI skills while keeping the information inside the same controlled platform.
Analyze and perform work across projects and finance while maintaining platform permissions and controls.
Zablen’s AI can analyze and perform work across sales, operations, projects, and finance while respecting the platform’s permissions and controls.
Aerospace Contractors
Managing long-running technical projects with significant labor and vendor costs
Tracking project costs against budgets and customer commitments
Coordinating purchasing and vendor activity with project accounting
Maintaining strong approvals and audit trails
Handling project-specific data and reporting requirements
Bring labor, expenses, purchasing, billing, and accounting together around the project.
Use reporting and AI to identify projects with labor, vendor, or expense pressure before the financial impact is final.
Create custom records, fields, forms, workflows, and AI skills without separating the information from the financial system.
Use permissions, approvals, audit trails, and locked posted transactions across the business.
Zablen’s AI can analyze and perform work across sales, operations, projects, and finance while respecting the platform’s permissions and controls.
IT & Cybersecurity Contractors
Managing labor-heavy contracts and technical projects
Tracking employees, projects, time, expenses, and billing
Supporting customer-specific operational and reporting requirements
Managing recurring and project-based work together
Maintaining controlled approval and accounting processes
Keep employee time, expenses, project activity, billing, and accounting in one system.
Use custom data tables, fields, forms, scripts, automations, and AI skills for technical and contract-specific workflows.
Let AI retrieve information, create records, analyze projects, and support repeatable business processes.
Analyze labor, expenses, billing, receivables, and financial results together.
Zablen’s AI can analyze and perform work across sales, operations, projects, and finance while respecting the platform’s permissions and controls.
Engineering & R&D Contractors
Tracking specialized labor against project and contract budgets
Managing project phases, technical requirements, and expenses
Coordinating purchasing with project activity
Maintaining controlled timekeeping and approvals
Understanding project economics throughout long-running work
Bring time, expenses, purchasing, billing, and accounting together for a current view of project economics.
Use custom data structures, forms, automations, and AI skills for information unique to engineering or R&D programs.
Apply hierarchical approvals, role-based permissions, and audit trails to operational and financial processes.
Use AI and reporting to surface labor, cost, billing, and margin issues while work is still active.
Zablen’s AI can analyze and perform work across sales, operations, projects, and finance while respecting the platform’s permissions and controls.
Construction & Infrastructure Contractors
Managing government projects with significant labor, material, vendor, and subcontractor activity
Coordinating purchasing and project accounting
Maintaining controlled time and expense processes
Tracking project costs and billing against customer commitments
Supporting project-specific approvals and documentation
Bring projects, labor, expenses, purchasing, billing, approvals, and accounting together.
Create and approve purchase orders, process vendor bills, and connect costs directly to project financials.
Use permissions, approvals, audit trails, and locked posted transactions across project and financial activity.
Use reporting and AI to understand costs, commitments, billing, receivables, and financial performance.
Zablen’s AI can analyze and perform work across sales, operations, projects, and finance while respecting the platform’s permissions and controls.
Federal Subcontractors
Meeting prime contractor requirements while operating with limited administrative resources
Tracking labor and project costs accurately
Maintaining timekeeping and approval discipline
Managing customer-specific billing and reporting requirements
Controlling purchasing and expenses by project
Use structured timekeeping, approvals, permissions, audit trails, and project accounting without assembling a large software stack.
Create custom data, forms, processes, and AI skills for customer-specific information and workflows.
Bring labor, expenses, purchasing, billing, and financial reporting into the same platform.
Add projects, employees, contracts, custom processes, and reporting without replacing the underlying platform.
Zablen’s AI can analyze and perform work across sales, operations, projects, and finance while respecting the platform’s permissions and controls.
Small & Emerging Government Contractors
Needing stronger government-contracting processes without a large back-office team
Establishing disciplined timekeeping and project accounting early
Managing sales, projects, purchasing, billing, and accounting with limited resources
Avoiding expensive implementation and consulting projects
Supporting new contract requirements as the business grows
Bring customers, projects, time, expenses, purchasing, billing, accounting, and reporting together.
Work with AI to retrieve information, analyze projects, create records, and automate repeatable processes.
Use timekeeping controls, approvals, permissions, audit trails, and locked posted transactions as part of the operating platform.
Create new fields, tables, forms, automations, scripts, and AI skills as contracts and customer requirements become more complex.
Zablen’s AI can analyze and perform work across sales, operations, projects, and finance while respecting the platform’s permissions and controls.
Bring contracts, projects, people, purchasing, billing, controls, and financials together in one Business Management AI—built to give growing government contractors more visibility without adding more disconnected software.